Reunion Budget Form
This form is to serve as a guide for any expenses you will need to keep track of before, during and after your reunion. It is only a guide and may be customized to fit your needs.
Event Income |
Estimate |
Actual |
Donations/contributions (gift, door prizes, money, etc.) |
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Keepsakes (photo album, T-shirt) |
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Membership dues/fees |
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Sponsorships |
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Door prizes/awards |
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Scholarships (contributions for members on a limited income) |
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Subtotal |
Pre-Event Expenses/Deposits |
Estimate |
Actual |
Banking fees |
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Registration supplies |
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Phone calls |
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Postage |
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Award/certificates/prizes |
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Rentals (a/v, sports equipment, tents, wheelchairs, etc.) |
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Decorations/banners/signs/displays/flowers/papergoods |
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Deposits (room, equipment, entertainment, caterer, etc.) |
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Tours and local guides |
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Transportation |
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Meals |
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Keepsakes |
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Other |
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Subtotal |
Event Day Expenses |
Estimate |
Actual |
Entertainments/musicians/band/DJ, etc. |
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Photographer/videographer |
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Meals (breakfast, lunch, dinner, snacks) |
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Beverages |
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Final payments (room, equipment, caterer, etc.) |
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Local sales & occupancy tax (check with accommodations for tax rate) |
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Subtotal |
Post Event Expenses |
Estimate |
Actual |
Printing (post-reunion newsletter) |
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Postage |
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Pictures/developing |
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Subtotal |